Why You Need To Enforce Digital Watermarks on Your PDF Documents

Watermarks are a popular security option for PDF files. When you have confidential information to protect in your PDF documents, using watermarks can enable you to categorize your PDF files to ensure that the watermarked documents are in the “for your eyes only” section.

Most PDF files include copyright statements at the beginning of the document or in the footer which are normally added to the source document before it is converted to PDF format. Static and dynamic watermarks can then also be added once the document has been converted to PDF. Static watermarks consist of text and images that never change e.g. a confidential watermark stamp, whereas dynamic watermarks change according to certain criteria, e.g. the date/time, the user’s name and email, etc. Dynamic watermarks enable document Publishers to distribute the same PDF file to multiple users rather than having to provide a unique PDF for each user.

An essential feature of digital watermarks in a PDF document is that they can signify if the PDF file is an original and authentic document or a false copy. When companies authorize PDF files such as estimates and invoices, digital watermarking can come to the fore.

Digital watermarks make it an ideal PDF security feature as it shows the classification of your entire document in one glance. While you can achieve all this and more with document watermarks, they are not foolproof and can be tampered with even if the PDF document has been digitally signed. Watermarks, like those added by Adobe Acrobat, can also be easily removed using a PDF editor so you need to add additional security to prevent this.

This is why you need to ensure that PDF document watermarks are part of a comprehensive PDF DRM solution and not a standalone feature or an option provided by PDF editor software. All PDF editing software uses the Adobe implementation and adding restrictions to stop editing of the PDF (so the watermark cannot be removed) is useless because those restrictions can be easily removed with password recovery software. All the user then has to do is select the watermark in a PDF editor and choose the delete option to remove it from every page in one go.

PDF DRM on the other hand enables you to add document security watermarks that cannot be removed since the PDF files always remain protected and cannot be opened in a PDF editor. With PDF DRM you can also add dynamic watermarks so that if you allow printing, the user’s name and email can be dynamically inserted at print time. You can apply dynamic watermarks when a document is viewed, printed, or both, and have different watermarks displayed for each option.

When you use document security watermarks as part of a complete PDF DRM solution, you get access to essential control features that are not uniquely available in a dedicated PDF watermarking system or PDF editing software. For instance, you cannot restrict the number of times your PDF documents are viewed, nor can you revoke access after the document has been distributed or set limitations on copying, editing, altering, or manipulating your files. Having additional documents security measures in addition to digital watermarking can be your best bet against preventing document piracy.

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To protect your PDF digital assets, you need PDF digital rights management security that uses a wide range of functionality to enforce robust PDF security on your documents. This means it can protect your PDF files from being stolen, amended, forwarded in unprotected form, copied, edited, printed, and much more. PDF DRM not only protects your PDF files from unauthorized access and use but also tracks how your documents are being used. You can also withdraw access permission whenever required.

Protecting intellectual property published in a PDF file can be crucial to one’s productivity and revenue. And because the PDF format is an easy and convenient medium to share documents, it is widely used and often disseminated in various forms ranging from trade data, internal processes, financial credentials, auditory materials, and more. If such files are not robustly protected, the PDF document creator could suffer from information leakage, data breaches, and public exposure of the content.

The right PDF DRM security with document watermarking can:

Secure and lock your PDF files to intended users, devices and USB drives.
Set down expiration dates or working durations for your protected PDF files.
Prevent your protected PDF files from being distributed across the Internet without your knowledge.
Allow permitted users to access your PDF DRM protected PDF files with controls over how they can be used.
Add dynamic watermarks for both printing and viewing to identify users.
Enable you to share and sell your PDF files securely.

In some industries and sectors, PDF is regarded as the gold document storage standard as it permits files to be indexed and stored in a manner that can be easily accessed when required. Besides, PDF files allow confidential information to be redacted and only visible to members if secured with PDF DRM measures. Suppose you are looking for a secure PDF solution to secure, archive, and retrieve your valuable content. In that case, PDF DRM security can offer you a safe digital environment to protect your content.

A secure PDF DRM system protects the copyright of your valuable content or images through robust watermarking techniques. You benefit from solid protection on all your PDF files to secure against unintended distribution, copying, editing, and unauthorized printing. With advanced dynamic watermarking and sophisticated tracking features, PDF DRM security can enable you to share and sell your e-books, training modules, market research reports, technical papers, and more securely while protecting your revenue streams.

To adequately protect your PDF files, you require the right tools. Only PDF DRM security can prevent unwanted distribution, ensure compliance and provide you with an insulated, convenient and robust document security solution along with digital watermarks that cannot be removed.