Imagine a busy day and suddenly you need to send a fax to some important client. But, you do not have a fax machine nearby. What will you do?
This is already 2021, and technology has evolved to provide an easy way to do things. You do not need a fax machine or a phone line to send fax anymore. Instead, online fax services are providing these services right on your smartphone.
It means that you can stop worrying about using a fax machine to share important documents with your contacts. The best thing is that the fax will reach the fax machine of the recipient even if you are not using one.
In a hurry? Click here to fax with this excellent tool.
Fax Over Internet (How it Works)?
In the last few years, hundreds of companies started online fax services that let you send and receive fax documents without owning a fax machine. With this technology, anyone can share documents from their smartphone or laptop and send them to someone’s fax machine.
Similarly, the online fax service lets you receive fax documents over the internet with a virtual fax number. These services are getting attention because they are faster and affordable than the traditional faxing approach.
Thus, it is a better option to go for these services, instead of bearing expensive faxing charges from phone lines. After registering on an online fax service, you can use it as your virtual fax machine to manage documents. Some services provide online storage for the convenience of keeping documents online.
Online fax services work by sending the document (fax) through internet technology. It uses the recipient’s fax number to convert it into real fax for
the receiving fax machine. That way, there won’t be any difference between the traditional and the new method of sending fax documents.
Also, this process works with a virtual fax number that is easy to use.
You will need an online fax service to send a fax without a phone line. CocoFax is one of the few applications providing excellent faxing services at an affordable rate. The web-based solution comes with different tools and features that make your work easier.
( We will use the same tool in this installation guide on how to send fax documents without a phone line).
The platform focuses on providing an easy way to fax. Therefore, it gives you a unique fax number when you create an account on its website. Also, there is online storage to keep documents handy for quick sharing.
Without taking much time, let us discuss how to fax without a fax machine or a phone line.
Easiest Way to Send a Fax Online
Let us share the easiest guide to send a fax with this platform:
The first step includes registering on the platform for a free account. To do this, you need to visit CocoFax’s website and click on the Start Faxing option to register for an account. Enter your name, email address, and choose a fax number for your account.
It will give you a few options to choose from. However, make sure to choose the right one as you can not change it later.
After this, you need to verify your email address and integrate Google Drive (optional) to make the process easier.
Step2- Uploading File
To send a fax document, you need to click on the Send Fax option from the dashboard of your account and upload the file that you wish to send. It offers different ways to upload a file and you can use any of the below methods:
Drag&Drop- The first option is to drag and drop a file in the provided section. You can simply click on upload after the file is updated completely.
From Google Drive- Choose any file from your Google Drive account and upload the file on your account. The method will provide a faster and reliable way to upload documents.
Browse From Device- It is the most common method that lets you browse and upload the file from your laptop or smartphone. Select the file and upload it to your account.
Note: If you want to send a simple fax by writing some text, you can use the Add Text option from the same page and write it down.
Step3- Enter Recipient’s Details
After uploading the file, you need to enter the recipient’s fax number. Additionally, you can choose to send a fax to your CocoFax contacts with a single click. Either way, you can recheck the uploaded file and press enter.
Once the fax is received by the receiver, you will get proper delivery reports. Therefore, you do not need to call the person and get the confirmation anymore.
Tip: You can turn on the advanced delivery reports from the settings of your CocoFax account.
Will it Show My Fax Number to the Receiver?
When someone receives a fax sent from your CocoFax account, it will display your unique fax number registered by this platform. Thus, it will act as your virtual (but permanent) fax number for all your fax requirements.
It is helpful as anyone can send a fax on that number and you will receive the file on your email address and online account. Therefore, you can experience the complete faxing solutions from the same platform.
Still, some platforms let you use your fax machine number to send a fax online. That is why it is important to read the complete details of a platform before using its services.
In CocoFax’s case, you will get a completely separate experience with your faxing activities.
Faxing without a phone line is no longer a challenge now. We have hundreds of online faxing services providing these services to everyone at an affordable rate. Platforms like CocoFax make it easier to start without even having a fax machine.
The best about these platforms is that they work on encrypted servers and protect the user’s data easily. Most of these websites are GDPR compliant and take all the security measures for their customers.
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